Privacy Statement
The processing of personal data follows the provisions of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC(hereinafter: “Regulation”). Moonshot will make efforts to treat personal data acquired by Moonshot properly and will comply with the Regulation. To this end, Moonshot has established the following privacy statement.
1. What is personal data and what is a personal data operation?
Personal data shall mean any information relating to an identified or identifiable natural person (‘data subject’). An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity.
Personal data processing operations can be any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultations, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction.
2. Who is the data controller?
Nadační fond Moonshot Platform, located at Školská 689/20, Nové Město, 110 00 Prague 1, Czech Republic, ID No. 21030723, foundation fund incorporated under the law of the Czech Republic and registered in the Foundation Register maintained by the Municipal Court in Prague under the File No. N 2401
and
Moonshot Platform Inc., located at 201 N. Union Street Suite 110, Alexandria, Virginia 22314, USA, ID No. EIN 87-2598278
jointly form the Moonshot Platform, which is a movement focused on empowering young leaders and innovators to tackle significant societal challenges (“Moonshot Platform”).
Based on the cooperation agreement and joint controllers’ agreement, they are joint controllers with respect to the following projects:
- Young Leaders Camp,
- Moonshot Awards,
- Support of projects and acceleration programs,
- Mentorship and Networking,
- Communication with patrons and donors
(“Moonshot Projects”)
3. Who are the data subjects?
Data subjects are natural persons whose personal data are included in the Moonshot Projects applications and whose data are processed during the evaluation procedure or during organization of the Moonshot Projects. Therefore, the data subjects in particular are the applicants or specific staff members of the applicant, such as legal representatives or participants of the Moonshot Projects (including members of Jury, speakers, winners etc.) or Moonshot Platform Community members whose personal data are included in the registration and whose data are processed for the community communication and management purposes. Also, if the applicant is a minor, his or her parent/guardian consent will be required, thus data subjects may also be such parents/guardians.
4. What is the purpose and legal basis for personal data processing?
The purpose of the processing of personal data is to manage the Moonshot Awards procedure and the Moonshot Young Leaders Camp in particular to:
1. Launch the Moonshot Call for Applications to Moonshot Awards
2. Evaluate the applications with the involvement of a Moonshot Evaluation Committee and independent external experts.
3. Designate the subject which submitted the winning application,
4. Notify the applicant or his/her contact persons of the result,
5. Announcement of the winners of the Moonshot Awards
6. Organization of events in connection with the Moonshot Awards
7. Promotion and marketing of the Moonshot Awards
8. Administration of the Moonshot Awards
9. Payment of prizes
10. Managing any disputes
Moonshot performs most of the personal data processing activities to comply with the Moonshot Awards competition rules, i.e. to be able to organize the Moonshot Awards as described in the Competition Rules (Article 6 (1) (b) of the Regulation).
Moonshot also processes your personal data based on Moonshot’s legitimate interests which includes the processing related to promotion and marketing of the Moonshot Awards or defense of Moonshot rights in any disputes (Article 6(1) (f) of the Regulation).
Last but not least, Moonshot may process your personal data based on your consent for the specific purposes of processing, most often for the purpose of marketing (Article 6 (1) (a) of the Regulation).
5. Which categories of personal data are processed?
a) Information contained in the registration form. This includes information you provide when you apply for the Moonshot Awards, in particular:
· Identification data
· Contact details
· Date of birth
b) Information contained in the application. This includes information you provide in your application.
c) Information obtained during the evaluation process. This includes information obtained during the evaluation process as described in the Competition Rules.
d) Information obtained in connection with Moonshot Awards events. This includes information obtained in connection with events organization, appearance or audio, video or photographic capture of events.
Special data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sexual orientation may be received only in as much as this data appears spontaneously in the application provided by the data subjects. This data is not processed during the Moonshot Awards and Moonshot Young Leaders Camp procedure, since it is not pertinent.
6. Who has access to the personal data of data subjects and to whom can they be disclosed?
Personal data may be disclosed to:
- The relevant staff members or contractual partners responsible for the call, evaluation process tasks and organizing the Moonshot Events,
- The members of the advisory board of Moonshot,
- The relevant members of Moonshot Evaluation Jury who will take the designation decision, the members of the Jury are selected, contracted and assigned by the Moonshot to evaluate the applications in line with the evaluation criteria indicated in the call text (therefore, the members receive the application documents for evaluation process).
- IT infrastructure provider for the implementation of the Moonshot Awards or other Moonshot Projects. Use of the IT infrastructure may be subject to the provider’s specific terms and conditions including a separate Privacy Policy.
- The relevant public authorities to the necessary extent where required by law.
We would like to assure you that all the recipients are bound by the duty of confidentiality.
Exceptionally and if necessary, information may be transferred to external lawyers, IT contractors etc. subject to the GDPR for specific and limited purposes only.
In general, Moonshot does not transfer any personal data to entities established in third countries not subject to GDPR. However, given the fact that the members of the Jury may come from all around the world and thus exceptionally from countries, not subject to the GDPR.
In all these cases a written contract (a jury contract or a service contract) will be signed between the Moonshot and the relevant person in order to ensure that GDPR rules are respected by the data processor. These written contracts will include a specific article on data protection.
Moonshot shall take necessary and proper measures and shall manage personal information properly in order to prevent leakage, loss or waste of any personal information which Moonshot handles. Moonshot shall also properly supervise its employees and contractors in their handling of personal information and, if Moonshot out sources the handling of personal information to any third party, monitor the third party so that the third party properly manages the personal information.
7. What are the rights of the data subject?
Moonshot is committed to protect and respect your privacy and your rights:
Access your data
You can contact Moonshot free of charge at any time to inquire whether your personal data are processed and, if so, request detailed information about this processing.
Correction of incorrect, inaccurate or incomplete personal data
If there is any change in your personal data, such as a change of your name, email address etc., or if you find that Moonshot processes your incorrect, inaccurate or incomplete data, please let us know as soon as possible.
Erasure of personal data
Under certain circumstances specified by applicable law, you may ask Moonshot to erase your personal data.
Restriction of data processing
If you believe that:
Moonshot processes your inaccurate data;
processing your data is illegal and you do not want Moonshot to erase all your personal data;
Moonshot no longer needs your data for the purpose stated in this Privacy Statement, but you would like to use the personal data for defending your legal claims, for example in court proceedings;
you may ask Moonshot to restrict the processing of only some of your personal data or for just some processing purposes.
Right to object
You may object to the data processing, if you believe that the processing of personal data is unlawful.
Data portability
You may ask Moonshot to provide you with an extract of your personal data in machine-readable format for yourself or another controller.
Consent withdrawal
If you have granted Moonshot with the consent for the specific purpose of processing, you are entitled to withdraw your consent at any time.
Complaint with the Office for Personal Data Protection
If you believe that Moonshot handles your personal data contrary to law, you may address a complaint with the Office for Personal Data Protection at any time.
The rights can be only exercised by sending a request in a written form to the following e-mail: info@moonshotplatform.org.
As a general rule, the requests are handled without undue delay and in any event within one month of receipt of the request; this period may be extended by further two months where necessary, taking into account the complexity and number of requests. In case the data subject contests the accuracy of the data, upon request, the data is restricted immediately for the period of verification of the accuracy of the data, not exceeding one month. They cannot result in unequal treatment of the data subjects and cannot be exercised in a way that is contrary or harmful to the aim of the evaluation or to its confidentiality.
8. How long do we keep personal data?
Files relating to the Call for Application procedures, including files relating to successful application, their evaluation, and the designation are kept for 10 years. Files relating to unsuccessful applications and their evaluation are kept for 5 years.
9. Changes to the Privacy Statement
Moonshot may amend this privacy statement when necessary. Any changes Moonshot may make to this privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this Privacy Statement.
10. Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@moonshotplatform.org.
